I'm an Employer or Manager

Understand the role of the Designated Employer Representative, including coordinating testing, receiving results, taking required action following violations, and communicating with your TPA and other service providers.

A DER must be an employee of the employer with authority to take required action, including removing employees from safety-sensitive duties. Drug Screen Pro can support the DER, but cannot serve as the employer's DER.

Drug Screen Pro helps employers coordinate DOT and non-DOT drug and alcohol testing—from individual requests to ongoing workforce testing needs.

Select the reason for testing

Testing may be requested for pre-employment, random selection, post-accident, reasonable suspicion, return-to-duty, or follow-up purposes. Identify whether the request is DOT or non-DOT so the appropriate test and collection procedures can be arranged.

Provide the testing details

Have the following information ready:

• Company name and DER or authorized contact information
• Employee or candidate's name and identifying information required for the order
• Testing reason and DOT agency, if applicable
• Required drug test panel and whether alcohol testing is needed
• Preferred collection location or ZIP code
• Required completion date and any special collection instructions

Coordinate the collection

Drug Screen Pro will help arrange an appropriate collection site or mobile collection option and provide instructions for the appointment. Let the employee know where to report, what identification to bring, and any authorization information needed.

Urgent or specially scheduled testing

For post-accident or reasonable suspicion testing, contact Drug Screen Pro directly so time-sensitive requirements can be addressed. Return-to-duty and follow-up requests should be coordinated with the DER and applicable testing plan before collection.

Need help placing an order?

Contact Drug Screen Pro for assistance selecting the appropriate service and coordinating your collection.

Drug Screen Pro helps employers manage DOT and non-DOT random drug and alcohol testing programs through pool enrollment, random selections, testing coordination, and program recordkeeping.

Pool Enrollment

Enroll eligible employees in a company-specific pool or an appropriate consortium pool with other employers. Drug Screen Pro helps identify the program arrangement that fits your workforce and applicable testing requirements.

Employee Roster Management

An accurate roster is essential to program administration. Employers provide employee information at enrollment and promptly report new hires, departures, and changes in testing eligibility so the pool stays current.

Random Selections & Notifications

Selections are administered according to the applicable program requirements. Drug Screen Pro notifies the employer's designated contact and helps coordinate testing for selected employees. Testing should remain unannounced to employees until they are directed to report.

Testing Coordination & Records

Drug Screen Pro assists with collection arrangements, tracks testing completion, and maintains program documentation. Employers remain responsible for ensuring selected employees report as directed and for taking any required action.

Ongoing Employer Support

Whether you are enrolling your first employee or managing an established workforce, Drug Screen Pro provides administrative support to help keep your random testing program organized.

Keep driver records organized with checklists, applicable forms, and practical guidance. These resources help employers understand what documentation to collect, how to organize it, and when updates may be needed.

Driver File Checklist

Use a checklist to track required documents, identify missing information, and monitor expiration dates. Requirements vary based on the driver, vehicle, and operation.

Forms & Supporting Documents

Find resources for driver employment applications, motor vehicle records, previous employer safety performance inquiries, medical qualification documentation, and road test certificates or accepted equivalents, as applicable.

File Organization & Maintenance

Create a consistent file structure for each driver. Track document requests, required reviews, and upcoming renewals so records remain accessible and current.

Separate Testing Records

Maintain drug and alcohol testing records separately from the driver qualification file, with access limited to authorized personnel.